To plan a successful meeting, form a small committee to help you plan it. When you are planning your meeting you will want to think about the following things:

• publicizing the date, time and location of the meeting
• get out flyers with plenty of advance notice, knock on doors or call people to make sure they are coming to the meeting.
• let everyone know why this meeting is important, and how it fits in with what the group is doing.

Make sure to write a meeting agenda before the meeting so that everyone will know what is going on at the meeting. The agenda is an outline of everything that you plan to discuss at the meeting, printed on the agenda should also be time limits for each topic. You may also want to outline what decisions need to made regarding each time. Print your agenda and pass it out to the residents at the beginning of the meeting so that everyone can stay focused on what is happening.

Think about proposals for each part of the agenda in advance so that you can give the group some ideas on how to act on the proposals.

Leave time to approve changes to the agenda at the start of the meeting and time for general discussion at the end of the meeting. Limit your meeting to one or two hours, people may lose interest if a meeting runs any longer than that.
 
 
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