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National Alliance of HUD Tenants

A multi-cultural, tenant-controlled alliance of tenant organizations in privately-owned, multifamily
HUD-assisted housing. Hundreds of tenant associations representing thousands of tenants in every
region of the country are already involved, working together to:
Preserve affordable housing * Protect tenant's rights * Promote tenant ownership and control


National Alliance of HUD Tenants
42 Seaverns Avenue
Boston, MA 02130
tel: (617) 267-9564
fax: (617) 522-4857
naht@saveourhomes.org


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WHAT TO DO IF YOU ARE CHAIRING A MEETING

This portion is dedicated to helping guide you if you need to chair a meeting and are not sure how or just want to brush up on your skills. As always, if you have a suggestion or would like to see something added, please email us!

FACILLITION SKILLS

  • Introduce yourself, Authorize yourself. Get agreement from the group that you will facilitate. Welcome people. Introduce any special people and thank anyone who has done any special work. Set a positive tone. Smile, be upbeat.
  • Describe the process and ground rules. (people will raise their hands to speak, etc) Get agreement on ground rules.
  • Get everyone to introduce themselves, with something special about themselves so people feel welcome and people get to know each other a little. Make sure everyone just keeps this to 30 seconds or less. No speeches.
  • Make sure everyone has signed in
  • Get quiet people to speak up. Make sure people's comments are recorded on the flip chart.
  • Summarize. Point up disagreement or agreement if a decision has to be made.
  • Use different color markers on the board so it is easier to see. Make sure the group can see the flip chart and read the writing.
  • Review Agenda. Ask for any corrections, changes and then as for agreement on agenda. Remind the group about time limits. Review what the goals for the meeting are. Have these written down where they can be seen throughout the meeting. Remind people of the goals if the meeting gets off course.
  • Introduce the first topic and goal for this topic. Refer to the flip chart agenda, so people can both hear and see what you are saying.
  • Ask for any clarification about the question. If someone is introducing it, ask them to do so. Ask for any questions about the report only. Then ask for comments pro or con.
  • Ask for comments from those who have not spoken before someone who speaks twice or three times.
  • Write down people's comment on a flip chart, just as they said them, so they feel heard and recognized. This also helps with repetition. If someone has already said something, you can just point to it and make a check.
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